Now Hiring

Administrative assistant

The Need

The strongest competitive advantage an organization possesses is the people who carry out its mission. EI is seeking a qualified and passionate Administrative Assistant to come alongside EI and partner with us in restoring rescued child soldiers and children orphaned by war to become leaders for peace through art therapy and holistic, rehabilitative care.

The Administrative Assistant will provide assistance to the EI team to achieve the organization’s objectives and serve its constituents efficiently and effectively.

Position Description

organizational support

  • Ensuring maintenance of calendars, including but not limited to, scheduling conference calls, meetings and essential tasks, based on agreed upon priorities;
  • Providing support to team action items, making arrangements, and handling needs for weekly organizational meetings and other organizational meetings, as needed;
  • Supporting the successful execution of, being available for the duration of and completing all contract requirements during crucial Organization events (fundraisers, fundraising campaigns and/or awareness campaigns).

information MANAGEMENT

  • Updating key documentation for organization, including but not limited to policy and document updates/revisions, year-end instructions, FAQ, and announcements;
  • Assisting organization in improving and maintaining EI’s files, enabling others to 
easily find policies, templates and other important documents and information;
  • Maintaining and updating EMMA database management.

external communication

  • Managing the info@exileinternational.org email account, responding to all messages within 48 hours, and directing emails to appropriate channels;
  • Communicating with donors & funders including, but not limited to:
    • Updating donor information as needed;
    • Sending thank you notes and/or tax-deductible receipts;
    • Answering any and all donor & funder questions;
    • Sending regular emails to recurring donors as needed;
  • Communicating with individuals interested in getting involved by:
    • Sharing information over email, phone, or in person;
    • Working with individuals to determine the best place to plug in;
    • Mailing information to potential ambassadors as needed.
  • Email assistance for Executive Director, responding to all messages within 48 hours, directing emails to appropriate channels, scheduling appointments, and organizing emails for the Executive Director based on priority.

community engagement

  • Assisting with community engagement opportunities, deliverables, and planning

other required tasks

  • Completing all general organizational administrative needs as communicated by the executive team and/or Administrative Manager in a timely manner;
  • Maintaining weekly and up-to-date record of all donor constituents;
  • Organizing and maintaining all filing related to Exile International;
  • Running various errands,
  • Responding to incoming calls/inquiries;
  • Returning all emails no later than 48 hours from the date they were received. If possible, please return team emails within 24 hours

KEY QUALIFICATIONS

  • Mature orthodox Christian faith, as indicated by an agreement with EI’s Statement of Faith
  • Personal confession of Christian faith and commitment to the mission and vision of Exile International;
  • Exceptional organizational skills, including effective time management and prioritization of competing demands and multiple deadlines;
  • Strong attention to details, resourceful, and problem-solving skills;
  • 1+ year in a previous experience in an administrative role;
  • Trustworthy, motivated, and flexible

SKILLS & ATTRIBUTES

  • Organizational skills and history of follow-through and dependability
  • Professional demeanor and experience and strong written and oral communications
  • Self-starter with strong initiative
  • Creative, adaptive problem-solving ability
  • Disciplined with priorities
  • Collaborative working style, inclusive and respectful of young, entrepreneurial colleagues
  • Ability to maintain effective collaborative working relationships with program staff, parents, and community agency representatives
  • Proficiency in Microsoft Office applications – Word, Excel, Outlook and PowerPoint.

OTHER INFORMATION

  • This is a full time position based in Nashville, TN
  • Reports to the Executive Director
  • Administrative Manager will be the direct supervisor for the Administrative Assistant

TO APPLY

Please send the following application materials to jessica@exileinternational.org

  • Résumé that includes all employment experience and salary history;
  • position-specific cover letter and where you learned of this position; and
  • A brief narrative, which can be incorporated into your cover letter

Apply Now

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