The strongest competitive advantage an organization possesses is the people who carry out its mission. EI is seeking a qualified and passionate Administrative Assistant to come alongside EI and partner with us in restoring rescued child soldiers and children orphaned by war to become leaders for peace through art therapy and holistic, rehabilitative care.
The Administrative Assistant will provide assistance to the EI team to achieve the organization’s objectives and serve its constituents efficiently and effectively.
Ensuring maintenance of calendars, including but not limited to, scheduling conference calls, meetings and essential tasks, based on agreed upon priorities;
Providing support to team action items, making arrangements, and handling needs for weekly organizational meetings and other organizational meetings, as needed;
Supporting the successful execution of, being available for the duration of and completing all contract requirements during crucial Organization events (fundraisers, fundraising campaigns and/or awareness campaigns).
Updating key documentation for organization, including but not limited to policy and document updates/revisions, year-end instructions, FAQ, and announcements;
Assisting organization in improving and maintaining EI’s files, enabling others to easily find policies, templates and other important documents and information;
Maintaining and updating EMMA database management.
Managing the email@example.com email account, responding to all messages within 48 hours, and directing emails to appropriate channels;
Communicating with donors & funders including, but not limited to:
Updating donor information as needed;
Sending thank you notes and/or tax-deductible receipts;
Answering any and all donor & funder questions;
Sending regular emails to recurring donors as needed;
Communicating with individuals interested in getting involved by:
Sharing information over email, phone, or in person;
Working with individuals to determine the best place to plug in;
Mailing information to potential ambassadors as needed.
Email assistance for Executive Director, responding to all messages within 48 hours, directing emails to appropriate channels, scheduling appointments, and organizing emails for the Executive Director based on priority.
Assisting with community engagement opportunities, deliverables, and planning
other required tasks
Completing all general organizational administrative needs as communicated by the executive team and/or Administrative Manager in a timely manner;
Maintaining weekly and up-to-date record of all donor constituents;
Organizing and maintaining all filing related to Exile International;
Running various errands,
Responding to incoming calls/inquiries;
Returning all emails no later than 48 hours from the date they were received. If possible, please return team emails within 24 hours