Now Hiring

Financial Coordinator

The Need

The strongest competitive advantage an organization possesses is the people who carry out its mission. EI is seeking a qualified and passionate Financial Coordinator to come alongside EI and partner with us in restoring rescued child soldiers and children orphaned by war to become leaders for peace through art therapy and holistic, rehabilitative care.

The Financial Coordinator is responsible for the integrity of the organization’s entire financial systems, by ensuring the security of organizational assets, generating external reports and interfacing with local regulators, auditors and advisors, providing management with financial data, reports and analysis, and assisting management in decision making. The FC will participate as a member of the management team and support the Managing Director with the general management.

Position Description

Bookkeeping, Data Analysis, Financial Program Coordination

  • Lead the collaborative processes of daily operations, implementing short and long-term strategic vision and tactical plans to accomplishing EI’s mission of restoring and empowering children of war to become leaders for peace
  • Supervise DRC and Uganda program managers — overseeing progress and tracking measurable strategic objectives
  • Regularly updating Quickbooks and tracking all revenue and expenses
  • Enter bank deposits and reconcile with the Clover and Square reports
  • Reconcile the checking and savings accounts with the bank statements each month for proper account balance
  • Review, analyze and reconcile general ledger accounts for accuracy
  • Prepare and record all necessary journal entries to reflect correct accounting records
  • Recording bank transfers and data for all revenue and expenses
  • Classifying data accurately according to Organization’s chart of accounts and class system
  • Updating Organization’s chart of accounts and class system as needed
  • Track and classify all donations
  • Wire funds to partners in Africa as directed by Executive Director and communicate with African teams regarding use of funds
  • Prepare bi-monthly bank account updates
  • Develop annual budget and budgets for trips, events, etc.
  • Track and maintain up-to-date documentation for all grants, restricted funds, and special projects
  • Act as grant supervisor – ensuring grant reports are completed and submitted on-time
  • File and pay all taxes, licenses, and registration renewals
  • Read, assess, and monitor financial reports received from EI program partners each month and report on these financials to EI’s leadership team
  • Run financial reports as requested by EI leadership team
  • Provide Organization’s team with advice and/or recommendations to improve cash flow management, increase revenue and decrease expenditures
  • Prepare end of year donor tax exempt receipt letters and mail by January 15 each year
  • Complete all contracted financial and tracking requirements after Organization events
  • Participate in the planning and development of annual financial program goals and objectives in conjunction with the strategic plan
  • Ensure proper implementation of financial policies and procedures
  • Oversee the secure use of all credit cards and debit cards, and ensure proper accountability of expenses
  • Maintain computerized accounting and donor management systems — including Quickbooks and Kindful
  • Coordinate with CPA to prepare income statements and balance sheets
  • Coordinate with CPA to track, register and pay all taxes (sales and employee)
  • Present financials to the Board of Directors at quarterly board meetings and answer board financial questions as needed
  • Coordinate and lead the annual audit process, liaise with external auditors and the finance committee of the board of directors; assess any changes necessary
  • Administer the bi-weekly payroll
  • Update and track vacation, holiday and sick time
  • Prepare, review and file payroll summaries, journals and reports
  • Track restricted donations in accordance with ECFA guidelines
  • Ensure all financial policies are fully implemented and staff are in full compliance with the integrity of the control structure and procedure manual
  • Receive and provide financial training on a regular basis; ensure that employees have sufficient financial knowledge; responsible for training all staff on financial procedures
  • Manage all financial transactions and develop banking relationships
  • Ensure the security of historical financial and operational data
  • Ensure that paper files and computer files are properly organized so that information can be referenced quickly and efficiently

Financial Program MANAGEMENT

  • Communication with appropriate African team and US team regarding programming financial needs and program budgeting
  • Provide and implement strategic financial goals to further the success of EI’s mission
  • Coordinate all financial program services in assigned areas
  • Participates in the planning and development of annual financial program goals and objectives in conjunction with the strategic plan

KEY QUALIFICATIONS

  • Mature orthodox Christian faith, as indicated by an agreement with EI’s Statement of Faith
  • Personal confession of Christian faith and commitment to the mission and vision of Exile International
  • Bachelors degree in business management, organizational development or related field is preferred
  • At least 2 years of finance, accounting, and/or other relevant work experience preferred
  • Cross-cultural experience, ideally in working with programs in developing countries is preferred
  • Knowledge of and experience in external reporting to local and national government bodies including, but not limited to, preparing the annual external audit, taxes, etc.
  • Trustworthy, motivated, and flexible
  • Proficiency with Microsoft Office Suite; Expert in Microsoft Excel and Word;
  • Experience using accounting software to prepare internal and external reports
  • Trustworthy, motivated, and flexible

SKILLS & ATTRIBUTES

  • Organizational skills and history of follow-through and dependability
  • Professional demeanor and experience with cross-cultural written and oral communications
  • Proven ability to lead, develop, and mentor staff during the rollout of new initiatives and organizational transitions
  • Self-starter with strong initiative
  • Creative, adaptive problem-solving ability
  • Disciplined with priorities
  • Demonstrated success with strategic planning
  • Strong understanding of financial reporting
  • Collaborative working style, inclusive and respectful of young, entrepreneurial colleagues
  • Mature orthodox Christian faith, as indicated by an agreement with EI’s Statement of Faith.
  • Ability to plan, organize, allocate and control substantial resources
  • Ability to maintain effective collaborative working relationships with program staff, parents, and community agency representatives
  • Proficiency in Microsoft Office applications – Word, Excel, Outlook and PowerPoint.
  • Payroll process and tax reporting experience (understanding of legislation and policies regarding payroll)
  • International Non-Profit experience is preferred

OTHER INFORMATION

  • This position is based in Nashville, TN
  • Reports to the Executive Director
  • Managing Director will be the direct supervisor for Administrative Coordinator, Financial Coordinator, and Africa Programs Directors

TO APPLY

Please send the following application materials to olivia@exileinternational.org

  • Résumé that includes all employment experience and salary history;
  • position-specific cover letter that where you learned of this position; and
  • A brief narrative, which can be incorporated into your cover letter

Apply Now

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